Architectural Committee Approval Process
There are many types of common improvements, such as adding a fence, a pool, playscape, landscaping, etc., that residents like to make to their homes. To protect our property values and to minimize the impact of all improvements to your property on your neighbors, all projects like these and others that change the exterior of the home or lot require approval in advance from the Chestnut Glen Architectural Committee.
Obtaining AC approval for your project is generally very easy. Your project’s description should be submitted using the CGHOA Architectural Modification Request form. All the necessary drawings and specifications to completely describe the plans should be included. If you are using a contractor, they normally supply this information. See Article VI, Section 1 of the Declaration of Protective Covenants, Conditions and Restrictions for Chestnut Glen for exactly what should be included. According to Article VI, Section 1 of the CCRs, all plans should be delivered to the Architectural Committee in person or by certified mail to: Chestnut Glen Homeowners Association PO Box 446 Gallatin,TN 37066.We also accept electronic submission through our website below or via email to cghoalebanon@gmail.com. You will receive an email reply to confirm receipt of your request. The timestamp of that email will serve as the start of the 30-day review period.
For many projects, the committee will rely entirely on the documentation you provide for their approval decision. But for larger projects and those that may have an impact on your neighbors, the committee may contact you to schedule a site visit.
Article VI, Section 1 states that plans for any improvements must conform to certain restrictions as set forth in Section 2 hereof, and further must conform to other requirements of the CCRs. The Architectural Committee shall be the sole judge or arbiter of such conformance or non-conformance. Further, the Architectural Committee may approve or disapprove plans when, in its sole discretion, it determines that the proposed improvements or any feature of the plans are not architecturally or aesthetically compatible with Chestnut Glen.
Contact and Submission Guidelines
The Architectural Control Committee must approve any modifications to the exterior of your property according to the Chestnut Glen Covenants, Conditions and Restrictions. Requests for modifications are to be submitted to the Architectural Control Committee. The ACC will review and respond to this Request within 30 days and you will receive a letter confirming approval, denial or request for additional information.